This is an summary of the most frequently asked questions of the CFP10 concept note stage which is from October 16th 2014 to January 9th 2015.
Q: Does the Audited financial report need to be provided in Euros?
A: No, Audited financial report can be in local currency.
Q: Can we submit unaudited financial report and provide our audited financials report when it will be available? Do we have to submit the audited financial statements for the Partners also?
A: Yes, You can submit unaudited financials, but make a note of that in your proposal that the audited financial statements will be provided at a later stage or the reason why you do not conduct an audit in your organization. You have to have the audited financial statements of the lead applicant only.
Q: Can you please clarify the definition of ‘Large Scale’ in the context of ‘Large Scale RE/EE Demonstration Projects’.
A: Large Scale is mainly meant to separate the Market Creation window from Innovation window. If your project meets the CFP10 outputs as well as requirements of co-financing we would consider that it fits the criteria.
Q: Can the co-financing of the applicants be in kind contribution (time spent by the researchers, space, utilities, equipment, training)?
A: No, in kind contribution is not accepted as part of own co-funding. The Own contribution part is supposed to ensure that the organization has funds to implement the project. In case the in kind contribution is considerable it is however good to mention it and the added value that it brings for a successful project implementation.
Q: Can you please clarify the calculation method for the funding table? e.g; For a Max Grant Level of 200 000€ minimum Co financing is stated as 30%.
A: The co-financing is calculated of the total budget e.g. if the project budget is 285,714.29 EUR, 30% of that amount is 85,714.29 EUR. So it is 30% of the total budget, not the EEP amount. Calculation 285,714.29 x 0,30 = 85,714.29 for co-financing and 285,714.29 -85,714.29 = 200,000 for the grant. This can also be calculated other way i.e. if the grant amounts to 200,000.00 the calculation for co-financing is: 200,000.00/(1,0-0,30)-200,000.00 = 85,714.29
Q: I would like to find out whether it’s possible to apply CFP11 even though we have also applied in the previous Calls?
A: Yes, it is possible to apply again in CFP11, but please note that the requirements are different for each CFP.
Q: Can our organisation submit two applications in total, each for different country/countries? You say in the guidelines that: “Each organisation should submit ONLY ONE application for a given country.”
A: Yes, You can submit more than one application if they are located in different countries. It is however needed to be kept in mind that the funds available for each call are limited.
Q: The applicant entity is registered abroad, do we need to have a local partner?
A: Yes, if the applicant entity is not based within the (eligible) country of project implementation, the applicant must have at least one local Partner in the country. The local partner must have a clear role in the project implementation, but they are not required to be an equity partner.
Q: The applicant entity is registered abroad, but has a local subsidiary in the country of implementation to implement the project. Is it sufficient to list this subsidiary as the local partner or are additional local partners necessary to have?
A: Yes a local subsidiary in the country of implementation is sufficient to list as the local partner. Needed to describe the local knowledge and capacity of the subsidiary.
Q: Does the project submitted under CFP10 need to be a follow-up of an EEP pilot project?
A: No, the project does not have to be a follow-up of an EEP pilot project.
Q: May a Project Company (name xxx) or University register as the lead member?
A: Yes, any registered company, university or other registered organization is eligible to apply for EEP.
Q: Is it acceptable to include governmental departments on the list of partners?
A: Yes, can be included as partners but however not as the main applicant